Notification of acceptance was sent on April 15th See below the instructions for final paper submission and presentation guidelines
Final paper instructions
Deadline for final papers submission : May 30th 2019
Only electronic submission is possible for the final submission, according to the instructions given below.
IEEE reserves the right to exclude a paper from distribution after the conference, including IEEE Xplore® Digital Library, if the paper is not presented by the author at the conference.
1/ WRITING THE PAPER
Use RADAR 2019 word template or Latex Template instructions is mandatory and only final paper following the instructions provided below and in the template will be considered.
Language: English
Paper template: Do not change font or font-size or leading (line spacing). Keep the size of the page to A4 (21 cm x 29.70 cm)
Paper title: KEEP SAME TITLE AS GIVEN IN YOUR ABSTRACT.
Author’s identification: include affiliations of all authors, and full address including e-mail of the corresponding author.
Length: Maximum 6 pages (including figures) . DO NOT number your pages.
Special characters: when inserting special characters in text use Insert Symbol (avoid code-numbers for the symbols).
Figures: Insert the figures and/or the tables in the text as 'picture'. File-format of figures should be Jpg (300-600 dpi) or Tiff (up to 1200 dpi).
Download the word final paper template
Download the LaTex template
or go to https://www.ieee.org/conferences/publishing/templates.html
2/ BEFORE CREATING A PDF
Add the appropriate copyright notice to the bottom of the first page of your source document.
- For papers in which all authors are imployed by the US government the copyright notice is : U.S. Government work not protected by U.S. copyright
- For papers in which all authors are imployed by a crown government (UK, CANADA and AUSTRALIA), the copyright notice is : 978-1-7281-2660-9/19/$31.00 ©2019 Crown
- For papers in which all authors are employed by the European Union, the copyright notice is: 978-1-7281-2660-9/19/$31.00©2019 European Union
- For all other papers the copyright notice is: 978-1-7281-2660-9/19/$31.00 ©2019 IEEE
Proofread your source document thoroughly to confirm that it will require no revision
3/ CONVERT YOU PAPER IN .PDF FORMAT
Authors must use the IEEE PDF eXpress system https://www.pdf-express.org/ to either convert their final paper into compatible PDFs or to submit their own PDFs for compatibility testing.
First-time users should do the following:
- Select the New Users - Click Here link
- Enter the following:
- 41533X for the Conference ID
- your email address
- a password
- Continue to enter information as prompted.
An Online confirmation will be displayed and an email confirmation will be sent verifying. Your account setup.
Previous users of PDF eXpress need to follow the above steps, but should enter the same password that was used for previous conferences. Verify that your contact information is valid.
4/ NOW SUBMIT YOUR ELECTRONIC FINAL PAPER
You must use the SAME login and password you entered when you submitted your abstract.
Once you have your paper in .pdf format, your login and password ready you can start to submit your final paper on https://app.oxfordabstracts.com
5/ RADAR 2019 COPYRIGHT AGREEMENT:
RADAR 2019 have choosen the Electronic Copyright Form for the autors. The authors who have submitter the abstract have received a link, a login and apassword from IEEE on May 6th to access the eletrocic copyright form. This new system makes the organizers, IEEE and the authors save a lot of time.
After submitting your final paper on Oxford go to the IEEE eCF link to valid your copyright.
Oral and poster presentation guidelines
ORAL PRESENTATIONS
Time Allocation
Each accepted paper has been allocated 20 minutes for presentation, this includes time for questions (15 mn+5mn), and this time allocation must not be exceeded.
To make the most of the presentation time, you might find the following guidelines helpful:
- Speak clearly and avoid colloquial English – not all delegates have English as their native language.
- Summarise your written paper and present any updated material and results, concentrating on the basic concepts and conclusions, not on details.
- Please note that questions may be taken following your presentation. This should be taken into account when preparing your presentation.
It is imperative that you do not exceed your time allocation
Slides
For RADAR 2019 we will only permit the use of PowerPoint and .pdf presentations.
Submitting your PowerPoint slides
There is no need to email your slides to the conference organisers in advance.
Slides must be handed up at your arrival when withdrawing your badge at the registration desk. Technicians and staff will help you pre-loaded your presentation onto the computers located in the preview room. They will display the slides to the correct conference rooms.
When saving your presentation please save it using your Programme Number, which may be found in the conference programme, followed by the presenting author’s surname. eg: 777_Lastname
The organizers cannot be held responsible if authors arrive at the time of presentation with an incompatible presentation.
Useful Presentation Tips
DO NOT PUT TOO MUCH INFORMATION ON YOUR SLIDE:
• A maximum of six or seven lines including the title (not more than 20 words).
• Avoid abbreviations, mathematics and tables of results (graphs or histograms are much better).
• Lettering should be lowercase, medium or bold and at least Arial 22 point
• Keep diagrams as simple as possible
• Company logos, if used, should be of a modest size
• NEVER USE - computer printouts, photocopied pages of books or hand-drawn transparencies
Working Language
The working language of the Conference is English and will be used for all presentations and discussions.
POSTER PRESENTATIONS
Set-up and discussion times
The Poster Session will take place in the exhibition area, located closed to the coffee breaks. Each poster presentation will be allocated a board in the posters area according to their poster number.
Each Poster display will remain in situ for the session. You are therefore requested to set up your display at least 1h before the poster session begins Your Display
In addition to your written paper included in the Conference publication, the poster session is your opportunity to present your work directly to other delegates and to discuss it with them. It is a particularly useful format for small group discussion and debate. The display should therefore be visually appealing and should contain the essence of your paper in a form that is easy to understand.
Your display should consist chiefly of keywords, diagrams, photographs, etc. Colour photographs are particularly attractive in a poster display. Diagrams and graphs should have clear captions. All lettering should be easy to read. Handwritten text or diagrams are not recommended. All graphs and diagrams should be drawn with thick lines. Use colour to emphasise important features.
The poster display is important. You are recommended to take as much trouble with it as you did in preparing your written paper.
You should clearly display your contact details to allow delegates to follow up any discussion.
Display Board
One board, 1.00 m wide x 2.50 m high, (Portrait format) will be assigned for each paper.
Each poster will have an identification number corresponding to the one in the programme.
No equipment display will be allowed in the poster area.
THE POSTERS SHOULD BE LEGIBLE FROM A DISTANCE OF 2 METRES.
Authors must arrive with their posters as the organizers will not print any poster on site. At the end of the session posters must be removed by its author. Any left poster will be through away by the organizers.
The organizers will not be sending back posters by postmail
